Understanding how to correctly prepare and submit a business trip application is a crucial skill in many Korean workplaces. This guide provides the essential vocabulary and phrases needed to navigate the process of writing and submitting a 출장 신청서 (chul-jang sin-cheong-seo), or business trip application form, ensuring clear communication and adherence to company procedures.
Table Of Content
Core Expression
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Expression: 출장 신청서 작성하기
Pronunciation: chul-jang sin-cheong-seo jak-seong-ha-gi
Meaning: Writing a business trip application form
Key Vocabulary
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Expression: 출장
Pronunciation: chul-jang
Meaning: Business trip -
Expression: 신청서
Pronunciation: sin-cheong-seo
Meaning: Application form -
Expression: 작성하다
Pronunciation: jak-seong-ha-da
Meaning: To write, to fill out -
Expression: 제출하다
Pronunciation: je-chul-ha-da
Meaning: To submit -
Expression: 승인
Pronunciation: seung-in
Meaning: Approval -
Expression: 결재
Pronunciation: gyeol-jae
Meaning: Approval (often by a superior), authorization -
Expression: 출장지
Pronunciation: chul-jang-ji
Meaning: Business trip destination -
Expression: 출장 기간
Pronunciation: chul-jang gi-gan
Meaning: Business trip period/duration -
Expression: 출장 목적
Pronunciation: chul-jang mok-jeok
Meaning: Purpose of the business trip -
Expression: 예산
Pronunciation: ye-san
Meaning: Budget -
Expression: 경비
Pronunciation: gyeong-bi
Meaning: Expenses -
Expression: 담당자
Pronunciation: dam-dang-ja
Meaning: Person in charge
Basic Application Phrases
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Expression: 출장 신청서를 작성해야 합니다.
Pronunciation: chul-jang sin-cheong-seo-reul jak-seong-hae-ya ham-ni-da.
Meaning: I need to write a business trip application form. -
Expression: 출장 신청서 양식이 어디에 있나요?
Pronunciation: chul-jang sin-cheong-seo yang-sik-i eo-di-e it-na-yo?
Meaning: Where is the business trip application form template? -
Expression: 신청서를 작성해서 제출하겠습니다.
Pronunciation: sin-cheong-seo-reul jak-seong-hae-seo je-chul-ha-get-seum-ni-da.
Meaning: I will fill out the application form and submit it. -
Expression: 언제까지 제출해야 하나요?
Pronunciation: eon-je-kka-ji je-chul-hae-ya ha-na-yo?
Meaning: By when do I need to submit it? -
Expression: 누구에게 제출해야 합니까?
Pronunciation: nu-gu-e-ge je-chul-hae-ya ham-ni-kka?
Meaning: To whom should I submit it? -
Expression: 출장 승인이 필요합니다.
Pronunciation: chul-jang seung-in-i pil-yo-ham-ni-da.
Meaning: I need approval for the business trip. -
Expression: 결재를 받아야 합니다.
Pronunciation: gyeol-jae-reul bat-a-ya ham-ni-da.
Meaning: I need to get authorization/approval. -
Expression: 신청서 작성을 도와주실 수 있나요?
Pronunciation: sin-cheong-seo jak-seong-eul do-wa-ju-sil su it-na-yo?
Meaning: Could you help me with writing the application form? -
Expression: 이 부분을 어떻게 작성해야 할지 모르겠습니다.
Pronunciation: i bu-bun-eul eo-tteo-ke jak-seong-hae-ya hal-ji mo-reu-get-seum-ni-da.
Meaning: I’m not sure how to fill out this part. -
Expression: 출장 신청 절차를 알려주세요.
Pronunciation: chul-jang sin-cheong jeol-cha-reul al-lyeo-ju-se-yo.
Meaning: Please tell me the procedure for applying for a business trip.
Detailed Information Phrases
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Expression: 출장지는 부산입니다.
Pronunciation: chul-jang-ji-neun bu-san-im-ni-da.
Meaning: The business trip destination is Busan. -
Expression: 출장 기간은 3월 10일부터 3월 12일까지입니다.
Pronunciation: chul-jang gi-gan-eun sam-wol sip-il-bu-teo sam-wol sip-i-il-kka-ji-im-ni-da.
Meaning: The business trip period is from March 10th to March 12th. -
Expression: 출장 목적은 고객사 미팅입니다.
Pronunciation: chul-jang mok-jeok-eun go-gaek-sa mi-ting-im-ni-da.
Meaning: The purpose of the business trip is a client meeting. -
Expression: 예상 경비는 약 50만원입니다.
Pronunciation: ye-sang gyeong-bi-neun yak o-sim-man-won-im-ni-da.
Meaning: The estimated expenses are about 500,000 won. -
Expression: 교통편은 KTX를 이용할 예정입니다.
Pronunciation: gyo-tong-pyeon-eun KTX-reul i-yong-hal ye-jeong-im-ni-da.
Meaning: For transportation, I plan to use the KTX. -
Expression: 숙소는 비즈니스 호텔로 예약했습니다.
Pronunciation: suk-so-neun bi-ji-ni-seu ho-tel-lo ye-yak-haet-seum-ni-da.
Meaning: I have booked accommodation at a business hotel. -
Expression: 동반 출장자는 없습니다.
Pronunciation: dong-ban chul-jang-ja-neun eop-seum-ni-da.
Meaning: There are no accompanying personnel on this trip. -
Expression: 세부 일정은 첨부 파일을 참고해 주십시오.
Pronunciation: se-bu il-jeong-eun cheom-bu pa-il-eul cham-go-hae ju-sip-si-o.
Meaning: Please refer to the attached file for the detailed schedule. -
Expression: 출장 관련 예산을 신청합니다.
Pronunciation: chul-jang gwal-lyeon ye-san-eul sin-cheong-ham-ni-da.
Meaning: I am applying for the budget related to the business trip. -
Expression: 업무 내용은 다음과 같습니다.
Pronunciation: eom-mu nae-yong-eun da-eum-gwa gat-seum-ni-da.
Meaning: The work details are as follows. -
Expression: 긴급 출장으로 신청합니다.
Pronunciation: gin-geup chul-jang-eu-ro sin-cheong-ham-ni-da.
Meaning: I am applying for this as an urgent business trip.
Asking and Responding
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Expression: 출장 신청서 검토 부탁드립니다.
Pronunciation: chul-jang sin-cheong-seo geom-to bu-tak-deu-rim-ni-da.
Meaning: Please review the business trip application form. -
Expression: 신청서에 누락된 정보가 있나요?
Pronunciation: sin-cheong-seo-e nu-rak-doen jeong-bo-ga it-na-yo?
Meaning: Is there any missing information in the application form? -
Expression: 언제쯤 승인될까요?
Pronunciation: eon-je-jjeum seung-in-doel-kka-yo?
Meaning: Around when will it be approved? -
Expression: 결재 라인이 어떻게 되나요?
Pronunciation: gyeol-jae ra-in-i eo-tteo-ke doe-na-yo?
Meaning: What is the approval line (chain of command)? -
Expression: 네, 확인 후 바로 제출하겠습니다.
Pronunciation: ne, hwa-gin hu ba-ro je-chul-ha-get-seum-ni-da.
Meaning: Yes, I will check and submit it right away. -
Expression: 수정해야 할 부분이 있으면 알려주세요.
Pronunciation: su-jeong-hae-ya hal bu-bun-i it-eu-myeon al-lyeo-ju-se-yo.
Meaning: Please let me know if there are any parts that need correction. -
Expression: 출장 경비는 어떻게 처리되나요?
Pronunciation: chul-jang gyeong-bi-neun eo-tteo-ke cheo-ri-doe-na-yo?
Meaning: How are the business trip expenses processed? -
Expression: 영수증을 첨부해야 하나요?
Pronunciation: yeong-su-jeung-eul cheom-bu-hae-ya ha-na-yo?
Meaning: Do I need to attach the receipts? -
Expression: 신청서가 반려되었습니다. 사유를 알 수 있을까요?
Pronunciation: sin-cheong-seo-ga bal-lyeo-doe-eot-seum-ni-da. sa-yu-reul al su it-eul-kka-yo?
Meaning: The application was rejected. May I know the reason? -
Expression: 출장 보고서는 언제까지 제출해야 하나요?
Pronunciation: chul-jang bo-go-seo-neun eon-je-kka-ji je-chul-hae-ya ha-na-yo?
Meaning: By when do I need to submit the business trip report?
Korean Culture Notes
Formality and Hierarchy: Korean workplaces often have a clear hierarchy. When submitting documents like a business trip application, use formal language (존댓말 – jon-daen-mal) and follow the established approval process (결재 라인 – gyeol-jae ra-in), usually submitting to your immediate superior first.
Clarity and Detail: Be specific and clear when filling out the application. Include precise dates, destinations, purposes, and estimated costs. Vague applications may lead to delays or rejection. Providing supporting documents or detailed schedules is often appreciated.
Timeliness: Submit your application well in advance whenever possible. Last-minute requests (긴급 출장 – gin-geup chul-jang) might be necessary sometimes, but planning ahead shows professionalism and allows ample time for approval and arrangements.
Following Procedures: Each company has its own specific procedures and forms for business trips. Familiarize yourself with your company’s internal guidelines (사내 규정 – sa-nae gyu-jeong) regarding applications, expense reporting, and post-trip reporting.
Verbal Confirmation: While the written application is crucial, it’s often good practice to briefly inform your manager or relevant colleagues verbally about your upcoming trip after submitting the form, especially if it impacts team workflow.
Real Conversation Example
Situation: A junior employee (A) needs to submit a business trip application and asks a senior colleague (B) for guidance.
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Expression: A: 선배님, 다음 주 부산 출장 신청서를 작성해야 하는데, 처음이라서요. 혹시 양식이 어디 있는지 아시나요?
Pronunciation: seon-bae-nim, da-eum ju bu-san chul-jang sin-cheong-seo-reul jak-seong-hae-ya ha-neun-de, cheo-eum-i-ra-seo-yo. hok-si yang-sik-i eo-di it-neun-ji a-si-na-yo?
Meaning: Senior, I need to write the application for next week’s Busan business trip, but it’s my first time. Do you happen to know where the form is? -
Expression: B: 아, 네. 회사 내부망 자료실에 가면 ‘출장 관련 양식’ 폴더가 있어요. 거기서 다운로드 받으면 됩니다.
Pronunciation: a, ne. hoe-sa nae-bu-mang ja-ryo-sil-e ga-myeon ‘chul-jang gwal-lyeon yang-sik’ pol-deo-ga i-sseo-yo. geo-gi-seo da-un-ro-deu ba-deu-myeon doem-ni-da.
Meaning: Ah, yes. If you go to the company intranet’s document archive, there’s a folder called ‘Business Trip Related Forms’. You can download it from there. -
Expression: A: 감사합니다! 작성할 때 특별히 주의해야 할 점이 있을까요?
Pronunciation: gam-sa-ham-ni-da! jak-seong-hal ttae teuk-byeol-hi ju-ui-hae-ya hal jeom-i i-sseul-kka-yo?
Meaning: Thank you! Are there any particular points I should pay attention to when filling it out? -
Expression: B: 출장 목적이랑 예상 경비를 최대한 자세하게 적는 게 좋아요. 그리고 작성 다 하면 팀장님께 먼저 확인받고 결재 올리세요.
Pronunciation: chul-jang mok-jeok-i-rang ye-sang gyeong-bi-reul choe-dae-han ja-se-ha-ge jeok-neun ge jo-a-yo. geu-ri-go jak-seong da ha-myeon tim-jang-nim-kke meon-jeo hwa-gin-bat-go gyeol-jae ol-li-se-yo.
Meaning: It’s good to write the purpose of the trip and the estimated expenses in as much detail as possible. And once you’re done writing it, get it checked by the team leader first before submitting it for approval. -
Expression: A: 네, 알겠습니다. 자세히 알려주셔서 감사합니다, 선배님!
Pronunciation: ne, al-get-seum-ni-da. ja-se-hi al-lyeo-ju-syeo-seo gam-sa-ham-ni-da, seon-bae-nim!
Meaning: Yes, I understand. Thank you for explaining in detail, Senior!
Practice Tips
Familiarizing yourself with these phrases is key to smoothly handling business trip applications in a Korean company! Try reviewing your company’s actual application form and practice filling it out using the vocabulary and sentences learned here~ Role-playing the conversation example with a study partner or colleague can also be very helpful. Remember to pay attention to the details and follow the proper procedures. Good luck! 화이팅!
